From paper in a box to a file you can find by name and number
We convert paper archives into digital files, named and indexed by the fields you work with: customer number, contract number, date or any internal reference.
- Department
- Customer Service
- Contents
- Subscription contracts
- Scanning
- Done – 2,340 pages
- Original at
- F-02-07
Why companies need this service
A paper archive cannot be searched, and it cannot be shared between branches without moving the paper itself.
Many scanning projects fail because they start without agreeing on quality, file naming and indexing, and they end with thousands of files nobody can find.
How we deliver Document Scanning & Digitisation
Pilot sample
We scan a sample of your documents and agree resolution, file format and naming with you before full production.
Document preparation
Staples and clips removed, pages sorted, and damaged or missing documents recorded.
Scanning
Pages scanned to the specification agreed in the pilot.
Quality check
Images reviewed and page counts verified before delivery.
Indexing and delivery
Each file is linked to its index fields and delivered to the media or cloud location you choose.
Return of originals
Originals go back to our shelves or to your office, as you prefer.
What you receive
- PDF or image files at the agreed resolution
- An Excel index linking every digital file to its fields and the location of its original
- Optional OCR, depending on document quality and language
- A report of page counts and any damaged or missing documents
Most requested by
The industries that ask for this service most often:
What clients ask about Document Scanning & Digitisation
Does scanning replace keeping the paper original?
Not always. Some documents must be kept in original form for legal or contractual reasons, which is why we combine scanning with storage. Your legal adviser decides what can be released.
How is scanning priced?
Per page. The price depends on paper condition, page size and the number of index fields per file, so we quote after a survey or pilot.
Can you scan on demand only?
Yes. A file can be scanned when it is requested and sent digitally instead of moving the original. This suits archives that are rarely consulted.
Services that go with this one
Records & Archive Storage
Offsite storage for archive boxes, each with its own code and shelf location.
Service details →Indexing & Data Entry
Sorting, classification and data capture at box, file or document level.
Service details →Retrieval & Delivery
Boxes or files delivered to your office, or sent as a scanned copy.
Service details →